If you’re familiar with macOS (formerly OS X) and you enabled iCloud Drive, you know it’s essentially a Dropbox service that’s built directly into the core of the Mac. But a flawed product it is, since it couldn’t truly sync all of your files across all devices seamlessly. Apple is trying to remedy that problem a bit with new iCloud Drive features in macOS Sierra.
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The latest versions of Mac OS X feature deeper iCloud integration than ever before on the Mac, a feature that is extremely convenient for syncing things likes desktop Notes, desktop Reminders lists, documents, emails, bookmarks, and whatever else with iOS devices, but it can also be frustrating when you’re just trying to save a file.
New to the OS is the ability to automatically sync your Mac’s Desktop and Documents folder through iCloud and to your other devices. That way, you don’t need to constantly drag and drop files you always want accessible over into iCloud Drive. Files can stay neatly where you want them instead.
However, this Sierra feature needs to be separately turned on apart from the rest of iCloud Drive. Here is how to do that.
Turn on Extra iCloud Drive Features
To get your Mac’s Desktop and Documents folders to sync with iCloud Drive, head up to the menu bar and click the Apple logo. Then click About This Mac.
Click Storage at the top and then click Details.
A System Information window should open with the default tab being Recommendations for ways that you can improve the amount of free space you have on your computer. One such way is the method we’re after: sync your Desktop and Documents files with iCloud Drive.
Tip: The catch is though, if you switch this on some of your Desktop and Documents may not be stored locally on your Mac anymore. Instead, since all of the copies are available in the cloud, older files that you haven’t touched in a long time will stay there to free up Mac storage if need be. If you need those files again later on, they’ll still appear in your Desktop/Documents folder, but they might have to re-download if old enough.
If that’s okay with you, proceed to click Store in iCloud… and click Store in iCloud one more time to verify.
If you go back to your Finder, you should see that Desktop and Documents are out of your Favorites in the sidebar and in a new category called iCloud that also contains your iCloud Drive. They also appear as folders within the iCloud Drive app on iOS.
Note: If you have a lot of large files on your Desktop or in your Documents folder, give them some time to upload to iCloud before you see them appear on other devices.
You’re all set. Henceforth, anything you add to your Documents folder or Desktop should sync through iCloud. It seems like Apple is moving forward with iCloud file sync so that eventually every file on your Mac will live — or at least have a duplicate copy — in iCloud.
With this feature enabled, iCloud files will only delete locally from your Mac if your storage is becoming too full, but they remain if you have plenty of space left. You might also need to consider upgrading your iCloud storage plan if you find that’s getting full.
ALSO SEE:How to Identify and Fix iCloud Backup Problems
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iCloud has been around in various forms for years, but iCloud Drive is the current incarnation in macOS Sierra which takes advantage of Apple’s remote storage service.
iCloud Drive stores files of any type in iCloud. It’s built into Sierra and works like any other folder on your Mac. In other words, you can drag documents of any type into it, organize them with folders and tags if you care to, and find them with Spotlight.
The best part is that the files are not only available on your Mac, but on your iPhone, iPad, or Windows PC as well. That’s the good news. The bad news is that if you need more than 5GB of storage space, it’s going to cost you. You get up to 5GB at no cost; if you need more it’s 99 cents per month for 50GB, $2.99 per month for 200GB, or $9.99 per month for 1TB.
Not that long ago, iCloud was much more expensive: $40 per year for 25GB, or $100 per year for 55GB. Compare that to the current pricing of $12 per year for 50GB or $36 per year for 200GB. Kudos to Apple for making iCloud Drive not just convenient but also (more) affordable.
Although iCloud Drive should be enabled by default, if yours isn’t (you don’t see it in the Sidebar), launch System Preferences, click the iCloud icon, and then enable the check box for iCloud Drive.
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If you still don’t see it in your Sidebar, open Finder Preferences (Finder → Finder Preferences), click the Sidebar icon, and then enable the check box to Show iCloud Drive in the Sidebar.
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In Sierra you can choose to store the contents of your Desktop and Documents folders in iCloud rather than on your startup disk. The upside is that files in those folders are available to all of your Macs (assuming you have more than one) and via the iCloud website. The downside is that you have to have internet access to use those files.
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If that appeals to you, click the Options button next to iCloud Drive in the iCloud System Preferences Pane and enable the checkbox for Desktop & Documents Folders.
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